Occupational health case management

Occupational health case management demonstrates care, value and commitment to the workforce, illustrating that recovery and rehabilitation for sick employees is important to the business.

Peritus Health Management’s Occupational Health specialists have unique training, expertise and perspective to understand the link between health and work.  Their role in sickness absence case management is to:

If you are an employer and you are reading this, it is likely that it has crossed your mind!

You may notice that you have a sickness absence problem if:

  • your agency or overtime costs are higher than expected or,
  • your production levels are lower than normal or,
  • you have received a 2nd doctors fit (sick) note for an individual.

“The economic costs of ill-health and its impact on work are measurable; but the human costs are often hidden” – Professor Dame Carol Black (2017) ‘Occupational health: the value proposition’ Society of Occupational Medicine.

For employees, it supports them in their rehabilitation, gradually increasing their personal capabilities and resilience, helps to maintain their status as contributing to the household, and relieves concern that their job may be in jeopardy.

For employers, it reduces direct and indirect impacts of sickness absence such as the costs of hiring and paying for temporary replacement staff; missed deadlines; customer dissatisfaction; low morale amongst colleagues; and diminished reputation (ACAS 2014).

Everyone is likely to have some time off sick during their working life. It is reasonable therefore to consider what you are going to do about it before it becomes a problem.

HSE suggests that managers try to:

  • Keep in touch. Managers are hesitant about this in case they say the wrong thing or are perceived by the employee as hassling. However, if there is little or no communication, misunderstanding and barriers can quickly arise. The employee can feel that they are not missed or valued, and this can exacerbate already low self-esteem. Inviting them to social events will show that you still think of them as one of the team.
  • Reassure them about practical issues, e.g. their job is safe, deal with financial worries – loss of sick pay can lead to debt problems which can exacerbate problems further.
  • Give the employee the chance to explain the problem and what is happening by asking open questions.
  • Ask if there is anything you can do to help.
  • Reassure them that you understand medical and personal boundaries and will respect them.
  • Review their needs/wishes for support.
  • Offer Occupational Health support.

Employees rarely go off work sick until they are significantly incapacitated, but there appears to be an attitude amongst some managers which requires employees to be 100% well before they return to work.

Employees are more likely to return to their normal job earlier if they are assisted in their return by offering temporary adjustments to their duties, hours, and equipment. There is also evidence to suggest that early contact with individuals can be effective in reducing the duration of the absence.

Rehabilitation planning should start early, especially in cases where employees are experiencing mental health or musculo-sketetal problems as Occupational Health support can significantly benefit the employee, and in turn, the employer.

Rehabilitation planning can even be done before an employee goes off sick where there is planned surgery. This is usually benefit for the employee as they have the opportunity to express any concerns they may have relating to the surgery, post-operative expectations and their sickness absence.

The Occupational Health Advisers are also able to offer advice to the employees to help them to help themselves. By helping an employee to set rehabilitation goals and giving them confidence (and permission) to go out of the house to achieve them, the employee is able to start to build up their stamina and confidence to return to work.

Peritus Health Management’s Occupational Health Advisers are specially trained to be able to assess the need for modifications to the duties, environment or terms of employment, on a temporary or permanent basis to enable the employee to achieve their optimum potential. Occupational Health Advisers provide verbal and written reports within 2 working days of assessment so that employers are able to respond to relevant, practical and current advice.

We advise that, whether the employee is disabled, under the terms of the Equality Act or not, that the processes put in place to comply with this legislation are applied to all employees as they are likely to benefit both the employee and employer.

There is a perception that an employee who is absent from work due to sickness cannot be dismissed. This is not the case. Whilst this may be an uncomfortable process to follow because an employee may lose their job for something which is not their fault, it is necessary where the employer can no longer cope with the employee’s level of absence, or where the adaptations to their duties become unreasonable. This action has to be based on medical evidence.

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Supporting employees through their recovery

With the consent of the employee, a clear occupational health report can be provided to management on the employee’s capacity for work based on the job requirements and recommended rehabilitation plans as appropriate.

Occupational health specialist can continue to support the employee through their recovery, ensuring that they adhere to the treatment and rehabilitation plan and it remains current and appropriate.  Barriers to a successful and sustainable return to full duties can be identified and monitored.

At times, employees remain unfit for work over a long-term period and employers may decide that the time has arrived that they can no longer cope with their continued absence.  Valuable guidance provided by the Court of Appeal in relation to the case of Bolton St Catherine’s Academy v O’Brien [2017] EWCA Civ 145 (15 March 2017) has illustrated the need for decisions regarding an employee’s continued employment must be made on medical evidence and evidence of the disruption to the business of the continued absence.

occupational health management
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Customer feedback
“The College are extremely happy with the prompt, professional and reliable service that is provided by Peritus. They are flexible and creative in their approach working with us to provide the best support for Colleagues. This has been demonstrated in our absence figures. This year alone the number of sick days was down 10% on the comparable period last year. Peritus played a central role in helping us to achieve this.”

Head of Human Resources, Calderdale College, Halifax

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We are here to make the occupational health and hygiene process as easy as possible.

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We are here to make the occupational health and hygiene process as easy as possible.

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We are here to make the occupational health and hygiene process as easy as possible.